Accounting for Windows
Cougar Mountain Software

CMS Professional 2009

Cougar Mountain’s core product line just got better! New CMS Professional 2009 offers you increased flexibility, functionality, and ease of use when generating reports, tracking inventory, and managing where dollars are spent. All the same features you know and trust have been enhanced to make your job even easier. This one-of-a-kind software works with the Report Writer companion program, for dictation.

Cougar Mountain Software offers one of the best values in mid-range accounting solutions. CMS Professional 2009 Accounting for Windows offers depth, power, and flexibility in an affordable package that grows along with your company's needs. The software includes modules for Time Clock Software, Accounts Payable and Receivable, Data Exchange, Inventory, Order Entry/Invoicing, and Liveware's R&R Report Writer®. Add-on modules also available with Cougar Mountain's Accounting software include Multi-location Inventory, Bank Reconciliation, Payroll, Purchase Order, Not For Profit Software, E-commerce, Report Generator, Job Cost and Barcode Generator.

CMS Professional 2009 is Packed With Upgraded and Additional Benefit Features!

System-wide Features (in all modules)

• Updated Icons
• Task and module icons are color-coded to make it quicker and easier to identify the tasks you’re looking for, even if the item is minimized at the bottom of your screen.
• Updated Menus. The menus are rearranged to make it easier to find what you’re looking for.
  Main Menu Features:
  •  Back up data, images and reports separately  You can now choose to back up your data only, images only, reports only, or any combination of the three. This saves you time, especially if you have large data files or a lot of images, by allowing you to back up only those file types that have changed since the last backup.

General Ledger Features

• Negative GL Budget Amounts.
  You can now enter a negative budget amount for your GL accounts. For accounts that should have a negative balance, this is very useful.
• Incrementing Journal Entry References
  When entering journal entries, references ending in numeric characters will automatically increment to the next number for the next journal entry. The incrementing will continue on each journal entry until the Reference is changed again, or until the journal entry window is closed. This makes GL journal entries quicker, easier and more convenient
• Repeating Descriptions on Journal Entries
  If you type something in the description box of the journal entry window, that description will remain on the next and subsequent journal entries. If necessary, you can edit and change the description. This makes GL
  journal entries quicker, easier and more convenient.
• GL Reports Past Period 13
  With the release of CMS Professional 2009, you can now run the GL Balance Sheet report and the GL Budget reports for periods past 13. Previously, in these GL reports, if you chose to keep your fiscal calendar open past period 13, and then run the report for any period past 13, the amounts shown would reflect amounts that are accumulating from the beginning of the fiscal calendar. This means that the year-to-date totals would not be reflected accurately if the fiscal calendar is not closed promptly at the end of each year.

Inventory Features

• Link to Graphic Image of Inventory Items
  This new feature will link a graphic image to a stock item from the Inventory master window. A new button has been added to the window to view the graphic image. The image can be in .bmp, .jpg, .gif, .tiff, .ico, .png, or .exif format. This will allow you to view your stock items during any ordering, counting, or selling process to make sure you are referring to the correct item.
• Stock Item Prices on Vendor Tab
  Alternate vendor prices for stock items have been added to the vendor tab grid on the IN Stock window. This way, you don’t have to select the Add/ Modify Alternate Vendor button to see each vendor’s prices and the date you last purchased the item from each vendor.
• Lookup for IN Serial Number in IN Adjustments
  A lookup has been added to the Adjust Stock Quantities window so you can look up the serial number of the item to be adjusted.
• Detailed Stock Value Report
  The new detailed version of the Stock Value Report shows the different quantities of stock items purchased at different costs. This new detailed report type is the default.

Order Entry Features

• Price Variance Tracking (OE/POS)
  The new price variance tracking feature allows you and your customers to see the differences between the at the time the item was actually sold. This feature also includes a new Price Variance Report that management can use to monitor these variances.
• Ability to use Updated Information when Generating Invoices from OE Recurring Templates
  This new feature will save you time if you use Recurring Order Entry templates. When you have to make a price change for a single stock item or multiple stock items, you can elect to have the system automatically update your OE Recurring Order templates with the new prices.
• Additional OE Salesperson Limits
  The Order Entry Salesperson Codes have been enhanced to offer increased security and consistency between Order Entry and Point of Sale.
• Credit Card Verification Code (OE/POS/JC)
  Credit Card Verification Codes (CVV2, CVC2 and CID) are typically required in a “card not present” type of transaction, when the credit card is not physically present at the time of the sale. The verification number (found on the back of the credit card) is used to prove that the card user who is purchasing the product or service over the phone has the credit card. Many credit card companies will either give a discount, if this code is present during the authorization process, or penalize the vendor with a fee if the code is not present.
• Condensed Profit Margin report (OE/POS/JC)
  The new condensed Profit Margin report will function in a way similar to the condensed Sales History report (OE/POS) or the Billing History report (JC), providing more detail than the summary report, but not as much
  as the detailed report.
• IN Serial Number on OE Sales Entry screen
  When you include a serialized stock item in an Order Entry transaction, you will now be able to enter and view the serial number in the Sales Entry window. This will provide more information to the sales clerk to reduce the possibility of errors during the entry of the order.

Point of Sale Features

• POS User-Defined Fields
  Point of Sale now allows up to ten user-defined fields. Five are available for the header section of the sales entry window, and five are available for the detail section of the sales entry window. These fields can be used for almost any type of information that is not currently tracked by the software.

Accounts Payable Features

• Add PO/Description field to check stub
  Anything you type in the PO#/desc box will automatically appear on the check stub. This feature has existed for immediate laser checks, but is being added to the immediate dot matrix check. For checks printed using the Pay Bills menu, the information from the PO#/desc box will be added to the temporary file that is used to create the check. You can use Report Writer (included with your Cougar Mountain Software) to add the information to the stub if you wish.
• Negative AP Allocations
  You can now use an allocation adj line-type to create a negative quantity when processing Accounts Payable allocations. This allows you to effectively “reverse” allocations without having to create them two different ways - one positive, and one negative.
• Drill down for AP History
  With the release of CMS Professional 2009, you can now look up detail from Accounts Payable invoices from the history tab of the AP Vendor window. This allows you to quickly retrieve detail information without having to run reports.
• Unique Check Comments (AP & PR)
  With the release of CMS Professional 2009, you now have the ability to include a unique check comment on Accounts Payable and Payroll checks.

Payroll Features

• Payroll UDFs on Reports
  While Payroll has offered user-defined fields (“UDFs”) for years, you can now use these UDFs to sort and filter your Payroll reports.
  Bank Reconciliation Print Deposit Slips from BR With version 10, you can now print a deposit slip in Bank Reconciliation. The deposit slip will be a summary of the checks and cash that have been entered into a transaction batch. This will save you time since you won’t have to fill out a deposit slip by hand.
• Bank Reconciliation
  Print Deposit Slips from BR With CMS Professional 2009, you can now print a deposit slip in Bank Reconciliation. The deposit slip will be a summary of the checks and cash that have been entered into a transaction batch. This will save you time since you won't have to fill out a deposit slip by hand.
• Purchase Order
  AP Customer Number on PO A new check box has been added to the AP Vendors window so you can specify whether you want your customer number to be printed on checks, purchase orders, both, or neither. This will help insure that your payment is credited to the correct account when you send it to your vendor.
• Vendor Phone Number in Enter POs Window
  The vendor telephone number has been added to the PO Enter POs window to make it quicker and easier to contact the vendor as you are entering a purchase order.

GL Report Generator

• Print GL Report Generator report to File
  You can now send a Report Generator report to a file. This will give you the ability to e-mail the report or to save it to a disk for any reason. This option will be available when you are currently printing, as well as when you are using the scheduler to print the reports at a later time.